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How can I
configure a Public Folder to hold my
default Contacts list in Exchange
2000/2003?
If you’ve
ever created Exchange public folders
before, you’ve probably noticed that
Exchange gives you a choice of what
types of items can be stored in the
public folder. One of the possible
choices is Contacts. In this article,
I’ll show you how to remap the normal
Contacts folder to a Contacts public
folder.
Note: This tip is
mostly accurate for Exchange 2000, not
for Exchange Server 2003. The reason for
the difference is the fact that Exchange
2003 already has this feature built-in,
so basically, all you need to do is to
simply create the Public Folder, and it
will do the rest on its own.
In order to create the
Public Folder perform the following
steps:
-
Log in
as an Administrator and open
Outlook.
-
Select
All Public Folders in the public
folder tree and then select New >
Folder. You’ll see the Create New
Folder dialog box. This box requires
you to specify a folder name,
location, and to tell Outlook what
type of content the folder will
contain.
-
Use
any name as the folder name (I've
used "Sales Shared Contacts") and
select Contact items from the Folder
Contains drop down list. You may
place this new folder anywhere in
the public folder hierarchy that
meets your needs. You’ve now created
the necessary folder, and may begin
filling it with contacts.
Done, you can now begin
to copy your contacts to the new folder,
or create new ones if you like.
The next
step in the procedure is to configure
Outlook to use the Contacts folder that
you’ve just created. You’ll have to
perform this procedure for every user
who will be using the Contacts folder.
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